Job Description

Job Description

Department: Marketing and Communications

Reports to: Vice President, Brand Creative

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – 8949 Wilshire

Summary/Objective:

This role supports the Academy-wide Brand Creative team by moving print, digital, and experiential design projects smoothly and efficiently through the creative production process, primarily in support of AMPAS and Oscars initiatives.

Throughout this process, the Specialist proactively identifies any obstacles and interfaces across all teams in the organization to resource and solve for challenges.

Essential Functions of the Job:

• Evaluate new project requests and ensure the components necessary for a successful kickoff (direction, specifications, copy, assets, inspiration, reference, etc.) are included.
• Notify Brand Creative leadership when tickets are ready for review and assign approved tickets to design resources.
• Track projects throughout all stages of the production process, ensuring projects remain on time and in line with briefs.
• Proactively identify potential obstacles in the creative production process before they occur, by either troubleshooting, presenting and implementing solutions, or escalating issues when necessary.
• Coordinate appropriate creative reviews across many stakeholders, and provide the context, parameters, and strategic explanation necessary for successful and informed review.
• Digest various forms of feedback into concise, actionable notes, and communicate these to designers and Brand Creative team members in a timely manner.
• Respond to questions from requestors in a timely manner, proactively share updates on project statuses to relevant parties, and support the health of relationships between the Brand Creative team and internal ‘clients.’
• Interface with all levels of employees within the organization in support of efficient problem-solving and completion of all design projects.
• Ensure assets, documents, and creative files are stored and remain organized on the joint creative team server.
• Closely review materials for executive presentations and make necessary changes and improvements to meet brand template standards.
• Coordinate thorough logistical support for special photo shoot campaigns and activations.

Required Competencies:

• A bachelor’s degree in film, design, marketing, communications, project management, or a related field.
• 3+ years of progressive professional experience in creative project management.
• Proficiency with project management software such as Airtable and JIRA.
• Intermediate knowledge of Adobe Photoshop, Illustrator, and InDesign.
• Working proficiency in Microsoft Office.
• Demonstrates strong initiative and exceptional problem-solving skills.
• Strong, concise, and solutions-focused communication skills, in both written and verbal form.
• Strong interpersonal skills; must be able to create and maintain professional relationships and work collaboratively with teams.
• Dependable; able to multitask, work quickly, and meet deadlines.
• Passion, integrity, and curiosity.
• A commitment to diversity, equity, accessibility, and inclusion.

Physical Demands:

• Remain in a stationary position as necessary/preferred to operate the project management system software and attend team meetings.

Work Environment:

• Workspace is indoors in a shared, open-concept team working environment.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary range for this role is $24.00 - $26.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off, including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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