Job Description

Swoon is hiring for our client for an onsite position based in the Old Post Office in downtown Chicago, IL.

This is a 3 month contract opportunity with potential to extend/convert based on performance.

Job Summary

We are seeking a detail-oriented and proactive Administrative Support Specialist to ensure a smooth and efficient workplace environment. This is a mobile, hands-on role supporting day-to-day office operations, helping staff stay equipped, and maintaining professional, organized spaces for collaboration and events.

Key Responsibilities

• Support team members by managing office resources including mail, printing, and supplies.
• Ensure employees working onsite have the tools and resources they need to perform their jobs.
• Proactively restock office supplies (copy paper, pens, sticky notes, etc.).
• Walk the office floor to tidy shared areas, erase whiteboards, and post signage for facilities or upcoming events.
• Reset and flip meeting rooms (e.g., classroom style, pod style, boardroom).
• Assist with event setup and support.
• Perform general administrative duties such as maintaining records management systems, filing/retrieving documents, preparing reports, and scheduling meetings.
• Draft correspondence, memos, invoices, and agendas as needed.

If interested in more details, please apply!

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