Job Description

Job Description

Job Description

Job Summary:

We are seeking a highly organized, detail-oriented, and proactive Office Manager to oversee and coordinate daily administrative operations, financial reporting, HR functions, and staff management. The ideal candidate will have strong experience in bookkeeping, reporting, and office supervision, with proficiency in QuickBooks and Microsoft Office . This role plays a key part in maintaining the financial health and operational efficiency of the company.

Key Responsibilities:

Financial & Administrative Duties:

• Prepare and distribute weekly financial reports, including:
  
   
  • Profitability Reports
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  • Profit & Loss (P&L) Statements
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  • Balance Sheets
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• Handle accounts receivable and accounts payable , ensuring timely billing and collections.
• Pay bills and bill clients accurately and on schedule.
• Reconcile company credit card statements and bank transactions monthly.
• Manage and process payroll accurately and on time.
• Maintain organized financial records for internal reporting and external audits.

Human Resources Duties:

• Manage workers’ compensation claims and maintain compliance.
• Address and support employee needs, concerns, and HR-related inquiries.
• Assist with onboarding, offboarding, and maintaining up-to-date employee records.
• Ensure company policies and HR practices comply with labor laws and regulations.

Office Operations & Staff Oversight:

• Supervise office and production staff to ensure productivity and accountability.
• Oversee office supply inventory and coordinate maintenance of office equipment.
• Improve and enforce office procedures for efficiency and clarity.
• Act as a liaison between departments to support smooth communication and workflow.

Qualifications:

• Proven experience in office management, accounting, or administrative roles.
• Proficiency in QuickBooks and Microsoft Office (Word, Excel, Outlook, etc.) is required.
• Strong understanding of financial processes, billing, and payroll.
• Familiarity with HR functions and employment compliance standards.
• Excellent leadership, communication, and organizational skills.
• High level of integrity and discretion with confidential information.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.
• Experience in a similar role within a service-based or production-focused business.

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