Job Description

Executive Assistant to the Artistic Director 2 months ago Be among the first 25 applicants Organization Mission National Dance Institute of New Mexico is founded with the knowledge that the arts have a unique power to engage and motivate children. The purpose of our distinctive programs is to help children develop discipline, a standard of excellence, and a belief in themselves that will carry over into all aspects of their lives. Purpose of the Artistic Director’s Assistant Role The Artistic Director’s Assistant plays a critical role in enabling the Artistic Director to work most effectively with internal and external stakeholders to execute annual and strategic objectives for the artistic department. The Assistant provides high-level administrative support and manages the AD’s communication, anticipating needs and bringing resources to meet those needs. Primary Responsibilities Executive Administrative Support Manage Artistic Director’s calendar in Outlook and other formats. Screen and prioritize incoming communication. Prepare, review, and complete correspondence. Schedule and prepare for meetings (in-person and hybrid) and calls, including environment, materials, communications, note‑taking, follow‑up on action items. Support management of Artistic Department Microsoft Teams files and hard copy files. Liaise and coordinate with a variety of professional business contacts. Review Master Artistic Timeline and Artistic Program Outlook calendars to ensure coordination and milestones. Support program directors’ communications with the AD. Assess inquiries directed to the AD and delegate appropriately. Organize and arrange travel logistics for the artistic department. Collaborate with Executive Director’s Assistant to schedule and coordinate staff meetings. Project Coordination and Support Manage administration for Teaching Artist in Residence program. Manage administration of Artistic Department enrichment and start‑up meetings and workshops. Support Artistic HR needs, including website updates and recruitment communication. Support execution of select special events and projects. Other Duties Other duties as required. Working Conditions, Environment, and Physical Requirements Duties performed in offices, schools, residency sites, and other locations. Requires reliable transportation and reimbursable in‑state travel. May require lifting up to 25 lbs and navigating stairs. Requires extended computer and telephone use. Knowledge, Skills, and Abilities Required Previous office administration experience preferred (5+ years). Strong experience in general office management and administration. Superior organizational, written, and oral communication skills. Excellent computer skills, mastery of Microsoft Office. Basic analytical skills. Personal Characteristics Outgoing personality, works well with co‑workers, senior executives, and clients. Handles confidential information with care. Works independently with high self‑motivation. Establishes priorities and manages deadlines. Works in fast‑paced environments with multiple projects. Experience with Salesforce is a plus. Core NDI New Mexico Employee Requirements Believes in the mission of the organization. Strives for excellence with a “Can Do” attitude. Ability to work with people of all backgrounds and ages. Highly organized, detail‑oriented, and results driven. Prioritizes work and multitasks. Supports teamwork with strong interpersonal skills. Communicates effectively through speaking, writing, and listening. Behaves respectfully, ethically, and with personal integrity. Operates in a fiscally responsible manner. Demonstrates adaptability and versatility. Professional appearance and telephone manner. Seniority Level Mid‑Senior level Employment Type Other Job Function Administrative #J-18808-Ljbffr Ndi Nm

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