Job Description

Deputy City Manager - Finance

Department: Executive Union: Exempt
Pay Grade: MM 11 Annual Salary: $128,305.03 - $178,167.23

POSITION SUMMARY (FULL JOB DESCRIPTION FOLLOWS BELOW) This position is responsible for budgetary, financial, and administrative duties assisting the City Manager including preparation of the operating and capital budgets, financial forecasting, collective bargaining, and risk management, and for developing and recommending city policies related to finances. Position is responsible for all other related duties as required.

QUALIFICATIONS: EDUCATION, SKILLS & EXPERIENCE Position requires a bachelors degree in public or business administration and five to seven years of related experience in municipal government as an administrator, assistant administrator, or finance director, or any equivalent combination of education, training, certification, and experience.

KNOWLEDGE, ABILITY, AND SKILLS

Knowledge: Knowledge of municipal government operations including finance and budgetary functions, departmental operations, federal, state, and local laws. Advanced knowledge of the principles, methods, standards and practices of accounting and experience with accounting software.

Abilities: Proven ability to manage and direct both people and complex processes and projects. Ability to work independently with persuasiveness, good judgement, and resourcefulness. Ability to maintain good public relations and to maintain effective collaborative working relationships with Town departments, department heads, fellow employees, officials, and the general public.

Skills: Effective written and verbal communication skills, problem-solving, customer-service skills. Strong organizational and analytical skills. Proficient in Microsoft Office and financial software, including MUNIS.

ESSENTIAL FUNCTIONS The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Oversight of all financial matters for the city, including but not limited to budget development, Grant Administration, Payroll, Treasury and Collections, Assessing, Procurement, Accounts Payable and Auditing.
• Oversight of the annual operating budget process, including drafting and communicating initial budget directives and guidelines for departments in the development of their budgets.
• Review departmental budget requests and make recommendations to the City Manager for final budget figures for City Council review and approval.
• Prepare annual capital budget and five-year capital plan; Chair the Capital Planning Committee and work with department heads to prepare the plan for submittal to the City Council; make recommendations to the City Manager on proposed plan.
• Maintain all financial information available on the citys website and other communication platforms used by the city.
• Develop strategy and perform financial analysis supporting the Deputy City Manager Operations and Human Resources Director on collective bargaining.
• Review employee benefits projections and provide recommendations for adjustments to benefits based on budget guidelines.
• Serve as City Manager or Deputy City Manager Operations in their absence.
• Prepare financial reports as requested.
• Provide financial support and respond to requests for information from internal and external sources related to the citys finances.
• Work on special projects and assignments as requested by the City Manager.
• Performs other related job duties as required.

SUPERVISION RECEIVED Under administrative direction, the employee works from policies, goals, and objectives; establishes short-range plans and objectives and departmental performance standards and assumes direct accountability for department results; consults with the supervisor only where clarification, interpretation, or exception to policy may be required or as requested by the supervisor. The employee exercises control in the development of departmental policies, goals, objectives, and budgets and is expected to exercise whatever means are necessary to resolve conflict that cannot be addressed at the department level.

SUPERVISION EXERCISED The manager is accountable for the direction and success of programs accomplished through others. The manager is responsible for analyzing program objectives, determining the various departmental work operations needed to achieve them, estimating the financial and staff resources required, allocating the available funds and staff, reporting periodically on the achievement and status of the program objective, and recommending new goals. The manager typically formulates or recommends program goals and develops plans for achieving short and long-range objectives and determines organizational structure, operating guidelines, and work operations.

JUDGMENT AND COMPLEXITY Guidelines only provide limited guidance for performing the work, which may be in the form of administrative or organizational policies, general principles, regulations, legislation, or directives that pertain to a specific department or functional area. Extensive judgment and ingenuity are required to develop new, or adapt existing, methods and approaches for accomplishing objectives or to deal with new or unusual requirements within the limits of the guidelines or policies. The employee is recognized as the authority in interpreting the guidelines and in determining how they should be applied.

NATURE AND PURPOSE OF CONTACTS Relationships are constant with co-workers, the public, and with groups and/or individuals who have conflicting opinions or objectives, diverse points of view, or differences where skillful negotiating and achieving compromise is required to secure support, concurrence and acceptance, or compliance. The employee may represent to the public a functional area of the organization on matters of procedures or policy where perceptiveness is required to analyze circumstances in order to act appropriately.

CONFIDENTIALITY The employee has access to confidential information, including official personnel files, lawsuits, criminal records/investigations, client records, and department records, as well as medical and psychological records.

WORK ENVIRONMENT The majority of work is performed in an office setting.

PHYSICAL, MOTOR, AND VISUAL SKILLS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimal physical demands are required to perform most of the work. The work principally involves sitting, with intermittent periods of stooping, walking, and standing. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds. Duties require motor skills for activities such as moving objects and using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment. Visual demands require routinely reading documents for general understanding and analytical purposes, including handwriting and forms and reviewing detailed information displayed on a computer screen.

To apply, email your application and/or resume to jobs@chelseama.gov or send to HumanResources, City of Chelsea, 500 Broadway, Room 301, Chelsea, MA 02150. To view all of our Job Openings, go to our website at .

The City of Chelsea is an Equal Opportunity Employer.

Attachment: Job Posting (PDF)

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