Job Description
This is a part-time position, twenty to twenty-five hours per week. The purpose of the Business Manager position, pursuant to the rules of the Church, is to record all income, process requests for payment, keep financial records and make such reports as are required to reflect accurately the financial transactions of the Church. The position provides assistance and recommendations to the Administrative, Stewardship, and Residential Properties Committees and serves as the Church’s point of contact on financial-related matters.
II. RESPONSIBILITIES
A. Fiscal Operations
Receives the Weekly Teller’s report and records all income (tithes, offerings, refunds, designated accounts) into the church’s financial management system.
2. Receives blue slips with receipts in person, by mail or electronic communication from committee Chairs, ministry coordinators, facility users, and members. Such receipts are included in the next Weekly Teller’s report.
3. Documents the receipt of rental income deposited into the church’s checking account by the property management company. Notifies chair of the Residential Properties Committee if there are any discrepancies in money deposited into the account. Includes information in monthly financial reports.
4. Receives and distributes invoices to committee and ministry chairs for review and payment.
5. Processes requests for payment ensuring that requests are accompanied by appropriate documentation, funds are available, and the request bears the authorized signature.
6. Ensures safe maintenance and confidentiality of all financial documents for the church.
B. Payroll Operations
1. Keeps time and leave records of the staff and uploads records into the online payroll system within specified deadlines.
2. Creates the payroll checks in the online system for the Treasurer’s or financial officer’s approval
3. Initiates payment for all taxes, to include: monthly withholding taxes for employees; quarterly processing payment of the federal 941 tax form, quarterly filings of withholding
taxes for Maryland employees, and annual tax payments to the DC Government. The tax payments to the three jurisdictions require use of their different systems.
4. Prints out the W2 tax forms from the BOA payroll system and distributes to employees by January 31. In accordance with Federal guidelines, issues and receives signed tax forms to contractors. Manually prepares and distributes 1099 tax forms for contractors.
5. Notifies Brotherhood Mutual Insurance Company of all employment changes (new employees and/or terminated employees)
C. Financial Reports
1. Prepares and provides monthly financial reports and annual report to the Treasurer,
Stewardship Committee, and the congregation.
Reconciles the monthly bank statement for inclusion in the financial reports
3. Prepares financial information for inclusion in the annual report to the DC Baptist
Convention
D. Coordination and Staff Support
Serves as an ex officio member of the Stewardship Committee.
2. Prepares financial status reports for the scheduled meetings of the Church Council and Congregation.
3. Attends Pastor’s staff meetings as needed to facilitate better communications between staff members.
4. Coordinates activities with the Chair of Residential Properties regarding tax payments for real estate property.
5. Serves as a facilitator with the Administrative Committee on time and attendance, payroll, and equipment purchases.
6. Serves as the liaison between the various committees and ministries within the church on financial matters. Monitors the Church’s service contracts to make certain all services are rendered properly and on time. Communicates problems or potential problems to Pastor, as well as to the appropriate committee that governs the area in which the problem occurred.
7. Requests all warranty and protection agreements from committee and ministry chairs so information can be filed in a central location. When necessary, such will be available for review by committees, ministries, and members of the congregation.
8. Responds to financial related questions from vendors, committees and
ministries, and members of the congregation.
III. SUPERVISION RECEIVED
The Business Manager is under the supervision of the Senior Pastor. The Stewardship Committee will review the work of the Business Manager, as needed.
IV. EDUCATION
Accounting/finance/Business degree preferred
V. KNOWLEDGE REQUIRED
Accounting Skills
Business Skills
Electronic Spreadsheet Skills, Excel
Database software Package Skills.
VI. WORK ENVIRONMENT
The Church will provide space, equipment, and furnishings
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