Job Description

Accounts Payable 

Location: Mesa, AZ | In-Office
Client: Confidential | Construction Subcontractor

Our client is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy .

You’ll work alongside the AR Specialist and accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files. 

This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting.

What You’ll Do

• Accounts Payable – Vendor Invoicing & Job Costing
  
  
  
  • Receive and enter vendor invoices into QuickBooks
  
  
  • Ensure accurate coding to jobs, cost codes, and GL accounts
  
  
  • Match invoices with Pos/delivery tickets and obtain approvals
  
  
  • Resolve discrepancies with vendors or internal teams
  
  
  • Prepare scheduled check/ACH payment runs
  
  
  • Reconcile vendor statements and company credit cards
  
  
  • Follow up on missing invoices, credits, or discrepancies
  
  


• Vendor Setup & Compliance
  
  
  
  • Collect W-9’s and support vendor onboarding
  
  
  • Track insurance/COI when required
  
  
  • Assist with 1099 preparation and year-end reporting support
  
  


• Reporting & Team Support
  
  
  
  • Support month-end close and AP cleanup
  
  
  • Provide information for cash planning (scheduled AP, upcoming invoices)
  
  
  • Maintain organized project files and documentation
  
  
  • Assist with transition from QuickBooks Desktop → QuickBooks Online
  
  

What We’re Looking For

• 3+ years Accounts Payable experience (construction strongly preferred)


• Experience coding costs to jobs/projects


• Familiarity working in environments with AIA billing and retainage


• Working knowledge of QuickBooks


• Strong documentation, reconciliation, and communication skills


• Organized, reliable, and able to manage multiple priorities


• Background in a subcontractor or job-cost environment is preferred

Core Strengths

• Consistent, audit-ready documentation


• Accurate job cost coding


• Reliable follow-through with vendors and internal partners


• Team-oriented mindset with strong accountability
  

Compensation/Benefits

• Competitive pay, based on experience


• Comprehensive benefits package including: 
  
  
  
  • Health, dental, and vision insurance
  
  
  • 401(k) retirement plan
  
  
  • Paid vacation
    
  
  

Work Location:

• One location

Work Remotely:

• No

KSI’s Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.

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